JOB TITLE: Officer, Procurement
Location: Dodoma, Tanzania
Position Summary:
Palladium is currently recruiting a Procurement Officer to work for the ACHIEVE project. This person will be based in Dodoma, Tanzania. This full-time position will assist the project with activities related to procurement and logistics. The position will support the ACHIEVE Tanzania activity and report to the Finance & Operations Manager.
Primary Duties and Responsibilities:
● Assist with event planning and other activities. This includes venue, accommodation, transport, and per diem arrangements for participants;
● Maintain complete and accurate procurement files and appropriately file paper and electronic copies of all supporting documents;
● Maintain financial, procurement, and attendance records for all meetings and workshops;
● Maintain the project’s Asset Register;
● Prepare procurement documents and ensure procurement is done as per corporately defined processes, and Donor’s rules and regulations;
● Assist with the preparation of training materials and meeting documents (printing, binding, organizing/filing, and meeting minutes);
● Liaising with Palladium Security Manager to ensure all approvals are given advance of travel.
● Provide admin support as and when necessary as well as development of activity budgets for related project activities.
● Developing, managing and overseeing relationships with service providers and suppliers
● Tracking contracts with service providers and suppliers to ensure timely delivery of services.
● Lead on negotiation, preparation and management of all contracts of suppliers and service providers relating to program operations.
● Ensuring a monitoring system is in place for procurement to ensure all service provision is transparent and quality controlled, and ensure the program continuously obtains best price and value for money.
● Provide logistics, coordination, and travel support to project staff; Coordinate recruitment of local long-term staff, as well as short-term national consultants. This includes preparing advertisements, initial filtering of CVs, further short-listing, assessments, obtaining references, carrying out competency based interviews, preparing the interview panel, compiling interview results, and providing feedback to candidates;
● Focal point in case of a security situation responsible for coordination of the response
● Manage Incident Reporting log Perform any other responsibilities as may be directed.
Required Qualifications:
● Bachelor’s degree in Accounting, Finance, Business Administration, or related field;
● At least 5 years of relevant work experience in broader finance and administration management with an international organization, including HR, finance, IT, and logistics;
● Familiarity with USAID funded projects and/or experience working on an international development project;
● Strong proficiency with Microsoft Office Suite applications;
● Keen attention to detail; Excellent financial and analytical skills;
● Strong English (written and oral) communication skills;
● High level of computer literacy; Local candidates only-no relocation expenses provided;
● Ability to travel locally within Tanzania;
● Must be legally authorized to work in Tanzania.
APPLICATION INSTRUCTIONS
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