Administrative & Finance Officer, RDGW at African Development Bank

Position title: Administrative & Finance Officer, RDGW

Grade: LP6

Position N°: 50064590

Reference: ADB/21/015

Publication date: 27-Jan-2021

Closing date: 26-Feb-2021

Duty station: Ouagadougou, Burkina Faso

THE POSITION:

Under the overall administrative authority of the Country Manager and in consultation with the Administrative and Finance Unit at Headquarters, the Administrative and Finance Officer, will among others: undertake to implement the administrative services including accounting and budgeting, human resources activities and supervision of use of office facilities and resources. He/she will carry out effective recording, control and management of Bank resources, the Office’s operational activities in keeping with the Bank’s policies and guidelines.

Duties and responsibilities

1. Prepare the administrative and capital budgets in compliance with the schedule set by the Budget Department at Headquarters;
2. Monitor expenditures in accordance with the Bank’s internal control rules and procedures and prepare periodic reports and where appropriate propose revisions;
3. Implement financial management and reporting procedures and controls to improve service efficiencies, identify savings and promote the efficient use of resources;
4. Review monthly financial reports and periodically prepare reports, statements and schedules to facilitate the audit of the Field Office by the Bank’s Auditors;
5. Maintain personnel records including benefits in accordance with the Bank’s Human Resources policies and instructions;
6. Supervise the procurement of goods and services and management of property and equipment in accordance with Bank rules and procedures;
7. Prepare and monitor service providers’ contracts;
8. Institute sound stock keeping for office supplies and maintain inventory records and a fixed asset register of Bank property and equipment;
9. Control the processing of mission expenditure advances and balances;
10. Prepare and follow up the processing by Government of requests for tax exemptions, long stay visas, diplomatic and international organization cards and registration of the Bank’s vehicles and staff members;
11. Handle and follow up the processing of visa applications for official missions and all other Bank official documents;
12. Submit reports on personnel management; manage office staff benefits in accordance with the Human Resources policy and instructions in force; assist the Country Manager with consultant recruitment and staffing issues.
13. Oversee the staff members responsible for airport arrival and departure formalities for Executive Directors and Governors, and all other personalities invited by the Country Office.

Selection Criteria

1. At least a Master’s degree in Accounting, Finance, Audit or Administration.
2. Membership to an internationally recognized professional accounting body (CA, CPA, ACCA or Expert Comptable) and a degree in Human Resources Management would be an advantage.
3. Minimum of four (4) years of relevant experience including three (3) years in an accounting firm or in business organisations;
4. Proven ability to work effectively in a team-oriented, multi-cultural environment, to function effectively as a member of various groups and to deliver under pressure;
5. Proficiency in written and verbal communication in English or French, with a working knowledge of the other;
6. Competence in the use of Bank standard software (SAP, Word, Excel, Access, MS Projects and PowerPoint).

To apply for this position, you need to be national of one of AfDB member countries.

Applicants who fully meet the Bank's requirements and are considered for interview will be contacted. Only online applications submitted with a comprehensive Curriculum Vitae (CV) and copies of the required degrees will be considered. The President, AfDB, reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer. Female candidates are strongly encouraged to apply.

The African Development Bank Group (AfDB) does not ask for payments of any kind from applicants throughout the recruitment process (job application, CV review, interview meeting, and final processing of applications). In addition, the Bank does not request information on applicants’ bank accounts. The African Development Bank Group declines all responsibility for the fraudulent publications of job offers in its name or, in general, for the fraudulent use of its name in any way whatsoever.

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