Job Vacancies at Tanzania Women Lawyers Association (TAWLA) 2020
TANZANIA WOMEN LAWYERS ASSOCIATION (TAWLA)
ABOUT TAWLA
Position: Procurement Officer
Responsible in providing expertise and services in procurement of goods, works, consultancy and non- consultancy service for the organization.
Key Responsibilities:
a) Plans, develops and manages all procurement and contractual aspects of projects of significant complexity related to procurement of diverse services and commodities considering local economic and other conditions.
b) Prepares/oversees preparation and distribution of invitations to tender and manages/conducts all aspects of bid/proposal evaluations.
c) Ensures conformity with Public Procurement Act, its Regulations and guidelines.
d) Provides timely advice on all matters pertaining to procurement and supplies where applicable
e) Conducts market research to keep abreast of market developments; researches and analyses statistical data and market reports on the commodity situation, production patterns and availability of goods and services.
f) Identifies new technologies and products/services, evaluates and recommends potential supply sources and participates in the incorporation of research results into the procurement program.
g) Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual rights and obligations.
h) Prepares a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.
i) Oversees planning, control, management and disposal of inventories and assets
j) Conduct physical inventory of supplies, materials and equipment
k) Carry out any other duties as assigned by the Supervisor.
Qualifications, Experience & Skills Required
- Bachelor’s degree in Procurement and Logistics /Supplies or Advanced Diploma in Procurement and Logistic/Supplies from the recognized institution with Certified Procurement and Supplies.
- Professional (CSP/CPSP) or other similar qualifications and registered by PSPTB as authorized Procurement and Supplies Professionals with four (4) years working experience in the same field from a reputable organization.
- Demonstrated Skills and Competencies
- Proven success as a procurement leader within supply chain including planning, procurement and logistics.
- Good collaborator with effective interpersonal and analytical skills who work seamlessly across cultures, organizational units and suppliers.
- Knowledge and experience in procurement plans, strategies, market analysis techniques and contracting
- Good negotiation skills
- Excellent skills in conducting market analysis and sourcing strategies.
- Ability to maintain confidentiality with a higher aim of professionalism.
- Good mathematical skills.
- Knowledge of generic procurement procedures and practices
- Fluent in English and Kiswahili
Position: Grants Officer
Grants Officer is responsible for all issues related to grantees efficient management of project funds and monitoring the financial and administrative systems for proper utilization of such funds. He/she will work with TAWLA grantees in building their capacity towards compliance and efficiency in managing donor funds including timely reporting. Under the leadership of the Head of Finance and Administration. He/she will facilitate and coordinate budgeting process and provide ongoing feedback to TAWLA on the implementation of grantees work plans.
Key Responsibilities:
a) Assist in assessing the financial and administrative requirement for the grantees.
b) Adapt administrative and financial policies and procedures for grantees which includes manuals, user guides and templates to be compliant with donor and TAWLA requirements
c) Provide training and technical support to grantees staff to improve administrative and financial systems by using TAWLA management tools and general management of fund procedures.
d) Ensure consistent application of TAWLA financial and administrative policies/standards, as well as donor and TAWLA related rules and regulations.
e) Act as resource person for tracking and monitoring systems, reporting policies and procedures to sub awardees
f) Ensure that grantees provide their reports accurately within prescribed contractual timelines.
g) Monitor the need for external audits of grantees and manage the audit as needed
h) Coordinate with TAWLA finance staff and field finance managers to correct grantees account errors and improve systems
i) Train new grantees staff on matters related to financial management and perform project financial review as required
j) Assist in supervising of procedures for grantees by making sure that all steps and regulations are followed properly
k) Provide technical support to grantees finance and related personnel or built capacity of financial rules and regulations by donor.
l) Carry out any other duties as assigned by the Supervisor
Qualifications, Experience & Skills Required
- The candidate must hold bachelor’s degree in finance or Accounting, Business Administration, with accounting professional qualifications including CPA or ACCA.
- At least three years’ work experience in related field and Experience working with donor funded projects
- High level of integrity
- Knowledge of finance, accounting, budgeting, cash flow forecasting and cost control.
- Skills in analyzing financial data and prepare financial reports.
- Strong analytical skills in applying principles of accounting and ensure that best practices are observed.
- Knowledge of automated financial and accounting reporting systems.
- Knowledge of federal and state financial regulations.
- Ability to maintain confidentiality with a higher aim of professionalism.
- Ability to work independently with limited supervision.
- Fluent in English and Kiswahili
Position: M & E Assistant
The position holder will contribute to the implementation of project performance monitoring, evaluation and humanitarian accountability systems. The incumbent will promote understanding of MEL process to TAWLA team, partners and beneficiaries.
Duties and responsibilities:
a) Assist in the development and implementation of the MEL Plan taking into consideration the contract deliverables and conditions, including capacity building and robust monitoring of all activities
b) He/she will assist to develop the roll out of activity-specific MEL tools in collaboration with relevant partners and other project coordinators.
c) He/she will support any TAWLA partners in developing data collection plans, activity results frameworks (input, output, outcome and impact), and relevant indicators and targets for result areas.
d) He/she will develop high quality quantitative and qualitative methods and participatory methodologies to monitor program quality for performance and results.
e) He/she will assist the MEL Officer in the routine analysis of data for learning and adaptation; visualize and summarize data and communicate with senior staff.
f) He/she will collaborate with other staff and TAWLA partners to develop, review and finalize monthly, quarterly and annual MEL workplans and budgets.
g) He/she will oversee the development of donor reports, ensuring that TAWLA meets all donor reporting requirements for MEL.
h) Perform any other duties assigned to him/her by the Monitoring and Evaluation Officer.
Qualifications, Experience & Skills Required
- Bachelor’s degree (preferred) in Statistics or its equivalent experience with a formal qualification of monitoring and evaluation. Considerable experience in qualitative and quantitative data collection methods.
- Minimum of at least four (4) years of experience in design and implementation of monitoring, evaluation and research
- Must be conversant with the Legal sector in Tanzania.
- Experience with qualitative and quantitative data collection and analysis methods.
- Experience in data analysis and data visualization with Excel, SPSS or other related software.
- Demonstrated experience with data management and case management systems
- Experience with strategic information systems
- Demonstrated knowledge of and experience with USAID MEL requirements
- Experience developing results frameworks, logical frameworks or similar tools for project design.
- Demonstrated experience in designing and managing operational research and evaluations.
- Demonstrated experience in synthesizing and analysing various data sources for learning and recommendations for programming adaptations.
- Effective writing and data visualization and presentation skills.
- Ability to maintain confidentiality with a higher aim of professionalism.
- Strong oral presentation skills.
- Fluent in English and Kiswahili
Position: Human Resource Officer
Duties and responsibilities:
a) Provide support in the management of existing staff, human resource operations, processes and systems to help ensure effective human resource service delivery.
b) Maintain TAWLA’s human resource records as per the required standards and policies.
c) Monitor and update staff employment contracts, position changes, resignations and staff transfer to different areas of operations as per the approved guidelines and ensure effective information flow to the field offices.
d) Coordinate staff performance management, staff development and staff relations as per human resource policies.
e) Participate in staff interview sessions when required and provide guidance to the interview reports and interview assessment tools and documents used for the TAWLA recruitment process.
f) Administer and monitor various TAWLA staff benefits such as medical insurance, staff leaves, staff safety etc.
g) Administer, monitor and provide support in the timely administration of the monthly TAWLA payroll for all staff as per the organization standards.
h) Ensure follow up on processing and payment of all TAWLA statutory payments as required in compliance with the laws of Tanzania; e.g. PAYE, social security fund, Workers Compensation fund (WCF), Higher education student loan board (HESLB) repayments etc.
i) Provide technical guidance to TAWLA staff on employment related issues, grievance and disciplinary procedures and promote sound employer / employees’ relationship.
j) Support the development and implementation of HR initiatives and systems
k) Provide counseling on policies and procedures
l) Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
m) Create and implement effective onboarding plans
n) Develop training and development programs
o) Assist in performance management processes
p) Support the management of disciplinary and grievance issues
q) Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements
r) Review employment and working conditions to ensure legal compliance
s) Carry out any other duties as assigned by the Supervisor.
Qualifications, Experience & Skills Required
- Bachelor’s degree in Human Resources Management, Social Sciences or related fields of study.
- Working experience of at least 2 years, in an NGO environment, would be an added advantage.
- Demonstrate understanding and proficiency in the field of Human Resources management and the ability to work under minimum supervision.
- Good understanding of the legal requirements of the United Republic of Tanzania, relating to Human resources, Labor laws, and Administrative laws.
- Good interview, negotiation, listening and counseling skills.
- Good understanding of employment-related statutory requirements, organization policies system and management.
- Excellent planning, coordinating and reporting skills with the ability to organize complex workloads.
- Ability to maintain confidentiality with a higher aim of professionalism.
- Excellent IT skills especially Microsoft office package.
- Fluent in English and Kiswahili
MODE OF APPLICATION
To apply, please send your application (CV and Cover letter) to info@tawla.or.tz (Deadline 22nd October 2020 1700HRS)
NB:
TAWLA is an equal opportunity employer
Applicant must have never been convicted of a violation of children’s rights
Only shortlisted candidate will be contacted.
The deadline for submitting the application is October 22, 2020.
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